FLAMIN Productions

Frequently Asked Questions

Eligibility

1. How do you define “London based”?

2. What is meant by “mid-career artist”?

3. What is meant by “projects which demonstrate a shift or step forward in an artist’s practice”?

4. If I have been funded by Film London in the past, am I able to apply to FLAMIN Productions?

Application

5. How much production finance can I apply for? Can I raise additional finance from other sources?

6. If I need additional funding to complete the project, do I need to have other funders confirmed when I apply?

7. Do I need to have venues confirmed for exhibition in place when I apply?

8. Can I get feedback on a project idea before I apply?

9. Can I submit more than one proposal?

10. Why can’t I apply with a multi-screen project? Can I make two versions?

11. Why longer form work?

12. What formats do you accept?

13. How much of the project can take place outside of the UK?

14. What needs to be included in the description of the project?

15. Do I need to submit a production schedule?

16. Are there any guidelines for the final production budget?

17. Can I include an artists’ fee?

18. Do I have to include support material?

19. I’m working with a script, do I need to send it to you?

20. I’ve already incurred some expenses for this project, can I include these costs in my budget?

21. Why do you ask for the completion of an Equal Opportunities Form?

22. Will FLAMIN solicit applications?

If my application is successful

23. If I am invited to work up a full proposal, what development support is available?

24. If my project is selected do I have to take part in the development programme? What are the time commitments?

25. Does the work have to be completed within 12 months of receiving the award?

26. What is the contractual agreement with FLAMIN?

27. What will FLAMIN do to help distribute my work?

If my application is unsuccessful

28. If my application is unsuccessful, can I appeal the decision?

29. Will there be another round, can I apply again?



Before calling FLAMIN, please read the FAQs carefully.

1. How do you define “London based”?

The fund is for artists living in one of the 33 London boroughs. A full list of the boroughs can be found on the Film London website: 
http://filmlondon.org.uk/working-boroughs-film

Applicants must spend the majority of their time at a London address to be eligible for the scheme. Collaborators from other UK regions can be involved, but must be available for meetings.

2. What is meant by “mid-career artist”?

This is defined as an artist who has a track record of making moving image work and whose previous work has been shown widely in galleries, cinemas, broadcast or online exhibition or distribution. Whilst we do not specify the number of years of professional practice an artist must have undertaken in order to be eligible, it is important that an applicant can demonstrate the relevant experience to realise an ambitious, large scale project. Individuals who have not worked with moving image in an art world context are not eligible to apply.

Check the FLAMIN website for examples of work.

3. What is meant by “projects which demonstrate a shift or step forward in an artist’s practice”?

This scheme will select projects that represent an ambitious step or shift for an artist that will move them forward with their practice. Some examples of this might be:

- a conceptual leap or shift on from previous work
- a significant shift in approach or form 
- opening up of work to new audiences
- significant up-scaling of production values and/or duration
- a change in working practices, e.g. working for the first time with a larger team, a narrative script or actors.

4. If I have been funded by Film London in the past am I able to apply to FLAMIN Productions?

Yes, but only if your project is complete, you have delivered all the materials that we ask for, and we have processed your final instalment.

5. How much production finance can I apply for?

Applicants can apply for £30,000. At application stage you need only provide a top sheet estimate of the total budget.

We will be supporting projects across a range of budget levels. Please consider the scale of your project carefully. Once the development phase is completed, budgets and financial contribution from Film London will be reassessed.


If selected for production funding a minimum of 10% of the total budget will need to come from sources other than FLAMIN Productions. This can include cash or in-kind contributions and deals (which FLAMIN can help calculate). In-kind can include discounts on equipment, facilities and assistance.

Artists can either apply with other funders already on board or can be intending to clarify additional finance during the development period. Projects are not prioritised one way or the other but we will take into account the feasibility of confirming large contributions in the time available.

As commissioner, FLAMIN Productions needs to contribute the largest amount of finance to the project. This means that any financial support from another funder cannot exceed the level of the FLAMIN Award. For example, if FLAMIN contributes £30,000 to a project one or more additional funders can be involved, but each contribution cannot exceed £30,000. 

6. If I need additional finance to complete the project, do I need to have other supporters confirmed when I apply?

FLAMIN appreciates that the majority of projects will not have other funders and supporters involved at application stage. The development period can be used to clarify other sources of finance, including calculating the value of in-kind support and deals, and to get a clear picture of whether the project budget is viable.  

Proof of serious interest from any additional funders must be provided by the end of the development stage for FLAMIN to consider the project for a production award.

7. Do I need to have venues confirmed for exhibition in place when I apply?

This is not a requirement at application stage.  If you have a confirmed screening or exhibition at the time of applying please do mention it in the application, but we appreciate that getting offers of distribution before the work is developed can be difficult.

At the point of selecting applicants for production finance, we will need to see a letter of interest or support from distributors and/or exhibitors.

8. Can I get feedback on a project idea before I apply?

We strongly advise you to contact the FLAMIN team before you apply; for advice on submitting your application, or if you need the application materials in another format, contact the FLAMIN team.

The FLAMIN team can provide general advice on a project idea and the preparation of an application, or elaborate on any information given in the guidelines and FAQs.  However, FLAMIN will not read draft applications before they are submitted.

FLAMIN will also hold an event at the ICA, London, on September 28th 2pm-4pm, where we will introduce the scheme and outline the application process. This will be followed by a Q and A.

9. Can I submit more than one proposal?

Applicants can submit more than one proposal, though we do advise that applicants focus on one idea to ensure a strong application.

10. Why can’t I apply with a multi-screen project? Can I make two versions?

FLAMIN Productions focuses on single screen work partly because other commissioning funds currently support multi-screen installation work. Additionally, we also want to ensure that the works we commission have maximum potential to be screened and exhibited across a wide number of venues and platforms.

A multi-screen format can be produced after delivery of a single screen version, but costs cannot be covered by this scheme and other sources of funding must be found.

11. Why longer form work?

The criteria for FLAMIN Productions has been established in response to extensive research and consultation, ensuring the fund reflects current trends in moving image practice. FLAMIN Productions acknowledges that artists are increasingly interested in producing longer form work and exploring the ability of work of this scale to be presented across a variety of venues with potential to reach as wide an audience as possible. The fund is structured to provide the level of investment and support needed for artists to realise this level of ambition.  

FLAMIN Productions addresses the gap in provision for work of this scale. While funding for moving image work is available from other funders and supporters, it is difficult for artists to source funds and support at the level this kind of work requires - particularly if this is a new development in their practice and therefore represents a risk.

12. What formats do you accept?

Work can be produced and screened in any moving image format.

13. How much of the project can take place outside of the UK?

Projects that involve filming outside of the UK are eligible, but applicants will need to present a clear rationale as to why this is integral to the project. Along with this argument we will be looking at how applicants might address the additional costs associated with international filming, and how applicants will ensure that they can keep FLAMIN informed of progress while out of the country.

14. What needs to be included in the description of the project?

Describe what the proposed work is about (e.g. subject, story, themes and ideas). Describe the form the work is likely to take and how the project will be approached in terms of style, look, and technique (your visual approach). Include an explanation of how the subject and ideas behind the work relate to scale and duration. It would be useful to provide information on the stage the project is at, as well as details of when and where production is likely to take place. It is understood that details may change or emerge as the project develops.

Please keep the project description within a maximum of 1,000 words.

15. Do I need to submit a production schedule?

It is not necessary to have a production schedule at application stage, but any key dates in your production plan must be included – e.g. if a shoot has to coincide with a particular season or exhibition commitment, or if any particular research, tests or workshops need to be carried out.

Applicants should outline any other commitments they may have during the duration of the project.

We will view the schedule as a draft – we understand and expect that dates will shift and will be pinned down during the development period.

16. Are there any guidelines for the final production budget?

At application stage a general outline of the main costs of the project is fine – a full shooting budget is not necessary. However, applicants should consider carefully the scale of the project and if relevant will need to take into account such elements as contributor fees; equipment costs; location fees; travel, accommodation and subsistence for cast and crew; production insurance; rights and clearances; editing and post-production costs.

17. Can I include an artist’s fee?

An artist’s fee of up to £5,000 is acceptable. However this will be looked at in the context of the budget, the scale of the project, the nature of the work and other collaborators.

Please also see our note on FLAMIN recoupment on production investment below in the section “What is the Contractual Agreement with FLAMIN”.

(See question 26 for more information).

18. Do I have to include support material?

Applicants must provide up to three examples of previous moving image work. The assessors will refer to it to gauge the level and scale at which applicants have worked and the experience they have gained from these projects. Previous work is also a useful way to show the trajectory artists’ ideas have followed, and thematic concerns that occur throughout their practice. Referring back to previous works when writing the application can be a useful way to illustrate the style, visual treatment and concepts intended for the new project.

Please supply full versions of previous work rather than extracts or an edited showreel. Please highlight which piece(s) is most relevant to the project you are applying with. 

Works should be uploaded to a file hosting site such as Vimeo and supplied to us as URL links. These can be password protected if preferred. We do not accept hard copies (e.g. DVDs) as supporting material and cannot download files. All files must be kept available to view online throughout the duration of the assessment process.

19. I’m working with a script, do I need to send it to you?

Please do send scripts or draft scripts if this is appropriate to how you work. It is very important for the assessors to get a sense of the writing and the stage of development. Applicants do not need to have a shooting script ready – a treatment, draft or an extract is fine.  

20. I’ve already incurred some expenses for this project, can I include these costs in my budget?

FLAMIN Productions will not fund retrospectively – your application must demonstrate that the activity the funds will cover take place after you hear our decision and after we have issued a contract.

21. Why do you ask for the completion of an Equal Opportunities Form?

The form is for monitoring purposes only and will not be taken into consideration by the assessors. We compile this data and review it to establish whether we are reaching and supporting a broad range of people through our schemes. An Equal Opportunities monitoring form must also be received to comply with our funders’ regulations.

22. Will FLAMIN solicit applications?

FLAMIN may seek specific applications to help achieve its aims and objectives. These applications will be assessed in the same way as any other and are not guaranteed funding.

23. If I am invited to work up a full proposal, what development support is available?

The development period includes a bespoke mentoring and professional development programme.

 

The development programme duration is also bespoke. As projects move at different speeds, all projects in development will need to be re-submitted  for review on 01May 2017. FLAMIN will then review these applications and if projects are production ready will issue a production finance contract. If projects need more time, a further three months is available and FLAMIN will offer advice and additional mentoring where needed before formal re-submission at the latest on 31 July 2017.

Each artist will have support from the FLAMIN team and also external mentoring or advice sessions. Identifying the content and the most appropriate mentor/advisor is a collaborative process between FLAMIN and the awardee.

 

The costs of mentors and advisors are covered and managed by FLAMIN up to the value of £1,000 per project. In addition to this each artist will also receive a development bursary of £1,000 cash that can cover associated costs during the development period.  

The FLAMIN team and the Production Advisor will meet regularly with the selected artists. We will advise and assist with developing the budget, planning the production stages, identifying funding, exhibition and screening strategies. As commissioners, we will have a curatorial role in the development of the work both during the development period and should the film go into production.

24. If my project is selected do I have to take part in the development programme? What are the time commitments?

Yes. The period for developing applications spans up to six months from the end of January 2017 to 30 July 2017 latest.  The development programme is bespoke and will be arranged with the advice of the FLAMIN Team. It is envisaged that some projects will draw on the various strands of mentoring and advice to differing degrees depending on individual needs.

25. Does the work have to be completed within 12 months of receiving the production award?

Yes. All submitted projects must be able to be completed within 12 months from the end of the development period to be eligible for the scheme.

26. What is the contractual agreement with FLAMIN?

If your project is selected and you are invited onto the development programme you will need to sign an agreement that outlines the role and obligations of FLAMIN and your role and obligations as an awardee. If your project is greenlit for a Production Award you will be issued with a contract.

Additionally:

- Selected projects will be required to give an on-screen development credit for FLAMIN and Arts Council England, should the film go into production with another organisation or funder. Wording will be specified in the agreement.
- Artists with production awards will be required to give FLAMIN and Arts Council England an on-screen credit. Wording will be specified in the contract.
- FLAMIN will have a curatorial role throughout the process through to delivery of the film.
- An exhibition version of the film with full screening rights will be retained by FLAMIN (with the exception of the right to sell it). If FLAMIN exercises these rights, we will inform the artist and exhibitors/distributors if appropriate.
- Artists working in celluloid may wish to show their work from a film print. To maximise exhibition and distribution options, FLAMIN will retain a digital version of the film with full non-commercial screening rights. 
- All other rights, including copyright, will reside with the artist and can be reallocated at their discretion. 
- In the event of a sale or distribution income, FLAMIN will recoup to the level of its investment. This ensures an appropriate percentage of the public investment received from Arts Council England is returned to FLAMIN Productions in the event of sales. All funds recouped are invested back into FLAMIN’s funding schemes. 

See also Arts Council England re-investment research and guidance at www.artscouncil.org.uk.

27. What will FLAMIN do to help distribute my work?

FLAMIN is not a distributor, but has extensive experience in working with venues and distribution partners and has a network of contacts to draw on.

FLAMIN will work with all projects selected for development and production awards to identify distribution options, and will facilitate contact with exhibition and screening partners.

FLAMIN may draw on works we commission to provide film programmes for festivals and events. FLAMIN works in collaboration with artists on all aspects of exhibition and distribution, but retains the right to screen work for non-profit purposes.

28. If my application is unsuccessful, can I appeal the decision?

Applicants can only appeal against a decision if they believe the procedures for application and assessment outlined in the Guidelines were not adhered to. Applications will be judged and may be turned down on creative merit or on other subjective grounds, such as the extent of the project’s ability to fulfil the fund’s remit against which there is no appeal. Feedback is available for unsuccessful applications.

29. Will there be another round, can I apply again?

We will notify you of new funding rounds via the FLAMIN website and newsletter.

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